HOW TO SETUP A CUSTOM BUSINESS EMAIL ADDRESS FOR YOUR BLOG/WEBSITE USING ZOHO MAIL


In my old post I talked about what Zoho mail is and what it can be used for.

In this post, I will be sharing the step by step guide on how you can setup a business Email that has your blog/website URL. e.g adefemi@vastinsightblog.com

Zoho mail is free to use for adding up to 25 users with your blog URL. It gives you complete control of your inbox and helps you manage your subscription email list effectively. It can be used to create Email groups for your business and multiple users will be added to that group.
For example: hr@websiteurl.com, with this group, you can add multiple users to the "HR" group.

Zoho mail can also be used to manage contacts, calendar, tasks, notes, bookmarks. It also provides extensive control panel for the administrators to manage their organization users, email accounts and policies.

Switching the email service from existing provider to Zoho Mail is easier than you think. You can migrate via IMAP or use the Exchange migration wizard to migrate from Outlook/ Exchange.


STEP BY STEP SETUP GUIDE FOR ZOHO MAIL

STEP 1:
Click here to go to official page and click on "Sign Up now" option which will lead you to the "Pricing & Sign Up" page. This page gives a complete overview of the pricing plans. Take a look at it all, select the plan that best fits your organization's requirements and click " Sign Up".

You can as well scroll down to sign up for free plan by clicking on "GET STARTED".

STEP 2:

You will be given two options to set up your e-mail. Either "Sign up with a Domain you already own" OR "Buy a new Domain for your Business". 


After you input your domain name, a new window will be loaded just like below.


Enter your name, mobile number (ensure your mobile number is active as it will be used to activate your email account), password (make sure your password is strong), add the name you want in the administrator account space such as your first name, admin, support, etc. Select the terms of service and privacy policy. Then click on "SIGN UP"

STEP 3: After sign up, you will be directed to the next page and prompted to verify your phone number. (An SMS will be sent to the mobile number provided containing verification code). 
Supply the code in the space provided and click on "VERIFY MY MOBILE"

Follow the prompt as it says and supply the necessary details such as back up phone number etc.
When you are done with that, then you proceed to verification of your domain name.


STEP 4: Verification of domain name: this is done to confirm the ownership of the domain as you will be required to login to your domain hosting account to make some configuration like CNAME, MX etc.

Click on proceed to Verify domain ownership. After clicking, you will be directed to a page that like image below.

For the purpose of this tutorial, Godaddy domain hosting will be used for illustration on how to configure and verify your domain name to perfectly work with the created custom email address.

Note: you can purchase your domain name from Godaddy at ridiculously cheaper price and map it to your blogger domain.

From the page that appears just like the image above, select choose. This will produce a drop down menu of the various domain name registrars and when selected, you will be shown the guide on how to add CNAME record. 

Go daddy is used here. and when selected, the CNAME appears like the image below.
Once this appear, the next step is login to your Godaddy account.

STEP 5: Login to Godaddy account here, then select DNS
Note: you can only apply this settings after you have mapped your custom domain purchased from Godaddy or any other domain hosting registrar to your blogger blog.


you should have a page like above, select ADD and select type, a drop down box appears. select CNAME.


Go back to your Zoho mail domain verification dashboard and copy the "zb******** code" (unique for each domain) generated after selecting your domain name registrar and paste it in the "Host" field. Enter "zmverify.zoho.com" under the "Points To" field in your DNS Records, and click the "Save" button.

Once you've saved the record, the CNAME will be added successfully. Click on "Proceed to CNAME Verification" on your Zoho mail domain verification dashboard and click "Verify Now". 
for more information, click here

STEP 6: Repeat the same step to Configure Email Delivery by Updating MX records
Once you have verified your domain, you will be able to send emails from domain-based accounts. However, you will not be able to receive emails until you configure the MX records for your domain. 

Go to Godaddy DNS, click on ADD, choose MX
  • In the "Host" field, enter "@", in the "Points To" field, enter "mx.zoho.com", and in the "Priority" field, enter "10", and click "Save".
  • Similarly, add another MX Record by hosting it to "@", pointing it to "mx2.zoho.com", set the priority to "20" and click "Save".
  • Add a third record and host it to "@", pointing it to "mx3.zoho.com", set the priority to "50" and click "Save".
  • Ensure that you have deleted all the MX records related to your previous email provider, as it will conflict with Zoho Mail and affect email delivery.



Select Save Zone File/ Save/ Add Records to save your changes.
Note: Once you have added the MX records, you can verify the MX records using the third party tool www.mxtoolbox.com. 

Type in your domain name into the address bar provided on www.mxtoolbox.com
The MX records that should be returned should be:

10 mx.zoho.com
20 mx2.zoho.com
50 mx3.zoho.com



You can try sending a test email from your external accounts to see if you are able to receive emails and to check if the MX records are properly added.
For more information on MX records, click here

STEP 7: The next step is to configure Sender Policy Framework
Sender Policy Framework/ SPF is an Email validation system, to find out spoofed/ forged emails using a specific SPF record published for the domain with the details of hosts, that are permitted by the domain's administrators.

Login to your GoDaddy DNS Manager >> My Accounts >> Domains >> Manage DNS.
In the Records section, click the "Add" button.
In the Type drop down, select "TXT", specify "@" in the Host field and in the TXT value field, enter, "v=spf1 include:zoho.com ~all", and click "Finish".



STEP 8: Configuration of DKIM - DomainKeys Identified Mail
DKIM is an authentication method, which uses encryption with public/ private keys, to validate whether the emails are generated from the authorised servers, recognized and configured by the administrators of the sending domains.
Click here for detailed guide on how to configure DKIM

STEP 9: Email migration from via POP/IMAP
Click here for detailed guide on how to migrate your email account.

After you are done with all the necessary settings, then your Custom Email account will be able to send and receive messages and you can now add more users with your "@registered domain" account (ex: @vastinsightblog.com) using Zoho Mail.

I hope you find this post helpful, if you do please leave a comment and kindly share with your friends. Thanks.


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